The Swiss Tropical and Public Health Institute (Swiss TPH) is a world-leading institute in global health with a particular focus on low- and middle-income countries. Associated with the University of Basel, Swiss TPH combines research, education and services at local, national and international levels. 900 people from 80 nations work at Swiss TPH focusing on infectious and non-communicable diseases, environment, society and health as well as health systems and interventions.

The Swiss TPH hosts the Editorial Office (EO) of the International Journal of Public Health (IJPH) and the Public Health Reviews (PHR) two peer reviewed high impact scholarly journals with global scopes. The journals are owned by the non-profit Swiss School of Public Health and published Open Access with Frontiers (Lausanne).

We are seeking an administratively talented

Managing Editor 60 - 80% (Hybrid Working)

to head the Editorial Office of IJPH and PHR with support of an assistant and temporary interns.

You will support the co-editors-in-chief of the two journals in overseeing the editorial workflows, including the peer review process, editorial board management and the collaboration with the publisher. You will collaborate with the publisher to optimize technical workflows and the journals’ websites, and with the owner in the area of finances. You will support the two strategic Editorial Boards in the development of the journals. Your role ensures that we can do all this on a large scale while maintaining an excellent level of quality content and service to authors, reviewers and editors.

Your responsibilities are:

  • Coordinating and optimizing operational team work and processes related to the scientific editing of the journals
  • Managing and optimizing the peer review workflows in close collaboration with the publisher and editors-in-chief (error detection, development and improvement of SOP’s)
  • Managing calls for papers and special issues with editors
  • Resolving pre- and post-publication issues raised by the publisher (e.g. authorship, ethics and consent, misconduct), including communication with authors and other stakeholders
  • Supporting the editors-in-chief and the Editorial Boards in strategic projects and decisions by monitoring journal performance – also in comparison with leading competitors - by data and literature analyses
  • Establishing and maintaining relationships with editors and the Editorial Board, including arranging and holding in-person meetings and editorial board meetings, and supporting initiatives to further improve engagement
  • Organizing and preparing the contents of meetings and follow up on them (e.g. editorial board meetings, meetings with regional editors, publisher)
  • Further developing needs-based editorial policies (governance, peer review policy, etc.)
  • Supporting SSPH+ and editors-in-chief in competitive adjustments of the business model in the highly dynamic field of scientific communication
  • Managing recruitment and training of new editors where required
  • Managing and acquiring APC funds for authors from low income countries
  • Supervising PhD training project “Young Researcher Editorial”
  • Representing the journals at international/national conferences and institutional visits as required
  • Proposing and signing-off social media and marketing content

Your profile:
  • PhD level research experience (health, natural or social sciences)
  • Solid experience with scientific publishing as an author; editorial experience would be an asset
  • Thorough knowledge of the scientific community and its needs
  • Excellent organization skills; strong workload management, strong in fully digital administration and organization
  • Ability to multi-task at the interface of the key constituencies (Editorial Boards, editors-in-chief, owner, publisher)
  • Excellent outcome-oriented communication skills with digital and personal approaches
  • Service oriented, highly supportive attitude towards clients (authors, reviewers, editors)
  • Good understanding of publishing ethics and integrity issues
  • Sound knowledge and interest in public health sciences in general
  • Interest in new developments, technologies and softwares in the field of scientific publishing
  • Fluent in English (written and spoken)
  • Highly self-motivated, resourceful and achievement-oriented
  • Able to work independently and as part of a team
  • Adaptable and flexible

We offer:
  • A responsible, interesting and varied job in a lively, stimulating and high-performing international team of editors
  • Flexible working hours with hybrid working option
  • Work at a multicultural, meaningful and interdisciplinary workplace in the Basel region

Swiss TPH is an equal opportunity employer committed to excellence through diversity.

Please submit your application via email including:
  • CV
  • Motivational letter outlining your key ambitions in the role
  • Reference letters and diploma
  • Salary expectations
  • Names and contact information (email or phone) of 3 references

Please note that we can only accept applications via our online recruiting tool: Applications via e-mail or external recruiter will not be considered.

Candidates will be considered as they apply, therefore early applications are encouraged.

Job Profile:
  • Start Date: to be determined, early 2023
  • Location: Allschwil, Basel region, Switzerland
  • Duration: unlimited contract
  • Percentage: 60% to 80%
  • Travel required: Minimal (occasional in Switzerland; up to one board meeting per year abroad or in Switzerland)


Interested applicants may contact Sonja Bühler for questions about the position via phone: +41 61 284 87 78.

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